March 8, 2010
Minutes
The meeting was called to order at 7:09 by President, Jim Lewis
The election of officers was held with the following results:
a. Jim Lewis – President
b. Donna Goudelock – Vice President
c. Debbie Ritchie – Treasurer
d. Loray Brady – Secretary
Tom Payne will no longer be treasurer and Jim Lewis presented him with a Gift Certificate to a restaurant for he and Wanda in appreciation for all the work he has done for the Silver Chase Homeowners Association.
The minutes of the 2009 minutes were read. There was a correction to the correction made from 2008. It was stated that there are underground gas lines that are no longer in use. These lines are owned by Conoco and are used for petroleum liquid lines. There is most likely a perpetual easement and if an owner is going to build a structure or fence above this, then special permission is needed from Conoco. Tom Payne gave the treasurers report. Silver Chase has had many expenses this past year. Silver Chase began last year with $8,392.20, took in $16,980.70 for a total of $25,372.90.
We spent $24,956.54 leaving us with a total of$196.30 in the checking account. ($14,126.30 was for the updated to the entrances.) Tom also read the names of the homeowners that have not paid their dues for last year. There are approximately 9 and of those, there are about 3-4 that have not paid for over two years. It was suggested that besides putting a lien on the property for the unpaid dues and interest incurred, that we could also add a significant penalty to the lien. We will look into the homeowner’s covenants to see if we can legally do this. Tom also stated that about 75 of the homeowner pay their dues within the first month after the meeting.
The dues were increased to $166.00. Sam Rader made the motion to approve the increase and it was seconded by will Chapman. The motion was approved.
Because of the limitations to increase the dues and the increased costs, Jim Lewis asked it homeowners would like to voluntarily increase the payment of their yearly dues to $200.00.
Old Business
a. The consensus was that everyone liked the improvements to the entrances. The cost of this was $14,126.30. Part of this may have been covered by the Vision 2025.
b. The Up with Trees project was completed in Oct. with Silver Chase getting approximately 25 new trees.
c. Recycling program is only $3.00 per month.
d. Jim Lewis spoke with the homeowner assoc. President of Crown Point to see what come be done to put in a pedestrian gate between our divisions so that we could access the path along the turnpike. The homeowners of Crown Point were against this idea completely and cited the increased cost of the gate and the maintenance of that gate. It was suggested that a very large speed bump be put in and because we couldn’t legally go this, someone mentioned that a huge pot hole might just develop outside their back gate.
e. The Yard of the Month will resume in April or May. Rae Lewis is hoping to give this award to someone who has not already received it.
f. The Silver Chase Newsletter will be chaired by Rae Lewis and Debbie Ritchie will help with the Silver Chase web site.
g. Their still is a problem with wolves and coyotes in Silver Chase, especially along the creek.
h. It was reported to the city of Tulsa and to the Vice Principal at Jenks Middle School regarding the growing algae problem near 101 st St. The city said that they would work on that but it appears that nothing has been done and the problem may be getting worse and affecting the creek. Jim Lewis will contact the city again and see what can be done.
Motion to accept the “Old Business Report” by Judy Rothrock and seconded by Rae Lewis.
New Business
a. It was suggested that we give S1. Bernard’s $100 for the use of their community room. The motion was approved.
b. We began the discussion of adding a new fence to the west of Jamestown entrance along 101 st St. Many of the fences need major repair or are no longer there. This concerns 4 homeowners. Jim Lewis has spoken with all four and talked about replacing part or all of their fences. Three of the homeowners said that they would split the cost 50-50 with the homeowners association. Jim got 3-4 quotes from fencing companies for a heavy wood picket fence that would have 10′ posts and extend for 479 feet (if all four homeowners agree to this). Other ideas were presented at this time. Bill Rothrock suggested looking into concrete fencing as it would be more permanent and the upkeep would be less than that of a wood fence. It would also help with noise abatement. The downside to this would be the cost which is about 5 times more. A special assessment would have to be made to cover this. If the cost of the fence is around $40,000, then the assessment for each homeowner would be around $500. Jim Lewis and Bill Rothrock wil1 look into the feasibility of this in the near future. Other suggestions included planting trees along the south of the fence covering up the “ugly” fence that can be seen from 101 st. Also having the area mowed more often along 101 sr would help the looks from the street. Since we will be using less annuals at the entrances, we could use that money to hire someone (the HOW Foundation) to mow and keep it cleaned up. A concern regarding the fences is the expansion of 101 st at some point in time. Ken Oellien had contacted the city to find out the time frame for this. He was told that the earliest a bond election for streets could be held would be in 2014. Then it would be after that. This will be a factor in what fence we should put in.
c. It has been a couple of years since there has been an update to our directory. We will update the directory in the next few months.
d. Jim Lewis asked for a show of hands of homeowner that would be willing to pay $300 in yearly dues so that we could continue the updating at Silver Chase and so that the officers do not have to chip in every year to make ends meet. The majority said that they would be willing to increase the dues. The motion was made by Frank Mange to close the 2010 HOA meeting. Seconded by Rae Lewis.
The meeting ended at 8:26 p.m.